A More Efficient Approach to Securitisation Transaction Setup

How long does it take your team to get a transaction room live? Not to create the room, that takes minutes anywhere, but to make it ready to use: folder structures built, data files prepared, milestones planned, access rights configured for arrangers, law firms, trustees, rating agencies and investors. In most data rooms, that work starts from zero on every deal, and it costs days that the issuance timeline does not have.

The building blocks of transaction setup are the same every time; only the deal changes. That is why DealDox® starts with the foundations already in place, across three key areas:

1. Folder structures pre-built from securitisation templates.
2. Deadlines and milestones planned and tracked in the Deal Tracker.
3. Public disclosure met through the built-in public website.

Each one gives you back time. Here is how.

European DataWarehouse is a securitisation repository designated by both ESMA and the FCA. That expertise informed one of DealDox’s first priorities: simplifying folder structure and file organisation. The principle is simple: pre-built templates save you time by providing a ready-made structure, helping you set up your transaction room faster and move the securitisation process forward more efficiently.

In a generic data room, a new room means creating folders one by one, or building the structure locally and uploading it. On DealDox, this effort is already done. As a securitisation-first virtual data room, DealDox ships with templates covering public and private ABS, CLOs, covered bonds, portfolio sales and corporate governance, each available for pre-issuance, ongoing reporting or the full lifecycle. The organisation extends beyond folders: each room is structured into dedicated Spaces, such as the Deal Room for due-diligence materials, Staging for internal preparation before anything is shared externally, and purpose-built compliance spaces, each with its own folders, files and permissions.

These structures are not invented in a product workshop. As Europe’s first securitisation repository, serving the European market for more than a decade, European DataWarehouse works with a large number of issuers, and drew on their real-world requirements to help shape the DealDox templates. Users reap the benefit of that collective experience: all key parties, investor materials, the Q&A log, transaction documents in draft and final form, the initial data tape (needed for ECB eligibility purposes), the cash flow model, regulatory preparation and the final closing set of documents that must be reported before pricing, just to name a few.

Every folder and subfolder is completely customisable, and the library will keep growing. Organisations with an existing preferred file structure can share it with EDW, and a custom template identical to it will be built on DealDox upon your request, so your team’s next deal opens in a structure it already knows. Populating the structure is equally direct: with Inbound Email, any root folder can be assigned a dedicated email address, and documents sent to that address are delivered to the folder automatically.

Many securitisation teams run their transactions on internal checklists, and every securitisation needs one: the deadlines of the issuance phase, particularly the first two months leading up to issuance, have to be understood and planned. The problem is not the checklist; it is that the checklist usually lives in a spreadsheet, three tools away from the documents it governs.

DealDox includes the Deal Tracker, which combines the simplicity of a checklist with the structure of a project plan. Phases and milestones are organised freely, deadlines are set as customisable offsets from the setup date, and users can start from one of the provided templates or create their own.

Because the tracker lives inside the room, key documents can be tagged to milestones and linked to the specific folder or file within the data room, so the plan and the documents it governs are never out of step. Applying a folder template even creates the standard permission groups automatically, so investors, legal counsel and reviewers each have their access framework from the first minute, with no separate configuration exercise.

Under the prospectus regulation, prospectuses, particularly for public deals, must be made available on a website that requires no login. This can be hosted on an organisation’s own website, with the internal coordination and lead time that implies. EDW wanted it seamless, within one platform.

In DealDox, the public website is given a headline and a default text, the folders containing public information are selected, and the site is published online. The disclosure obligation is met from the same room that holds the transaction, with no separate hosting arrangement and no additional IT involvement.

The same principle extends to agreements: with the NDA and Agreements module, upcoming phases of DealDox will provide sample NDA templates, sample terms and conditions, sample confidentiality agreements and sample information barrier confirmation templates, just to name a few.

DealDox brings the key elements of transaction setup together in one place:

1. Folder structures pre-built from securitisation templates, informed by the issuers who already work with European DataWarehouse.
2. Milestones planned and tracked in the Deal Tracker, linked directly to the documents they govern.
3. Public disclosure met through the built-in, login-free public website.

The room is established quicker, the transaction moves quicker with it, and the days currently lost to setup go back into the deal.

See the full transaction workflow in action in our MasterClass Series, on demand: Watch the MasterClass Series

Every DealDox plan comes with a 30-day trial, and all it takes to start is a work email address: Start Trial

Want a custom template built from your existing structure? Email us at support@eurodw.eu or schedule a One-to-One meeting with one of our team members using this link: Schedule Meeting